Our Rules of Association require us to convene an Annual General Meeting within the first 5 months of each year.  It has a limited and specific agenda:

• Motions being put forward for acceptance at the AGM:-
  • Confirmation of the Minutes from AGM 2023
  • President’s report covering significant committee and volunteer activities during 2023
  • Treasurer’s report for Year Ending Dec 2023
  • Audited Financial reports for Year Ending Dec 2023
  • Recommendations for an Auditor in 2024
  • Recommendation for the annual membership subscription for the year commencing 1st January 2025
• Elect a new Committee of Management
• Any General Business previously submitted

Any member can attend, but only fully paid members and honorary life members can vote.

To attend the AGM on the day, you should enrol on UMAS.   Any member who arrives without having previously enrolled to attend the AGM will be admitted if (a) there is room, and (b) their eligibility bona fides have been checked.

Our Rules require the presence of a quorum of at least 5% of the membership who are entitled to vote (ie 50 fully paid members and honorary life members), for the AGM to start as scheduled.

If the number of eligible members who attend is less than 50 at 2pm, we give notice that the AGM will be re-scheduled to start at 2.30pm on the same day.

All eligible members attending will be asked to vote on each Motion. All valid Proxy Votes that have been submitted prior to the meeting will be counted in the vote.

Members can vote by appointing a Proxy directing the Chairperson, or other eligible member who will attend the meeting, to vote as they instruct.

• To direct your proxy vote to the Chairperson, download the Proxy Voting form from our website, or collect from the office, fill it in, and return as instructed at the bottom of the form.  We request that, for practical purposes, these forms be received a day before the AGM, if possible, but they may also be handed in any time up to the commencement of the AGM.
• To direct your proxy vote to an eligible member who will attend the meeting, download the Proxy Voting form from our website, or collect from the office, fill it in, and hand it to the member.  The member will need to present the proxy at the door so that it can be validated and recorded.

Any query relating to the content of the reports may be submitted in writing by 5 pm 2 weeks before the meeting, so that a response may be prepared by the current committee, if appropriate.

Before each motion is put to the assembly, attending members will be given the opportunity to ask for clarification relating to that motion.

No.

It is time to consider volunteering for our Committee of Management!  The members of this committee are at the heart of how we organise the running of our U3AM.  New volunteers are always being sought and welcomed to replace those who have already contributed but who may not be renominating this year – making room for you!  It can be a very rewarding experience with new friendships as you work together and broaden your experiences with other committee members, as well as tutors, volunteers and other members in general.

Forms for nominating to this committee are on our website as well as available from the office.  Feel free to talk to any of the incumbents about any of the roles that may interest you.  Our website has the contact details for all of our current committee, and all would be happy to hear from you.

• Nominations for the 2024/25 Committee of Management should be emailed, mailed or delivered to the office at least a day before the meeting, if possible, however nominations will not officially close until the committee elections commence.
• If there are any contested positions, those affected will be offered the chance to speak at the AGM, before a secret ballot is conducted.
• The successful nominees, and their roles (if known), will be announced at the AGM.

The positions on the committee cover a number of typical roles:

President,  Vice-President,  Secretary, Treasurer, Course Coordinator

Database, UMAS system admin, Publications, Marketing, Events, IT Systems, Intergenerational, Webmaster, Communications, Building maintenance, Office.

A brief description of the 2023/2024 Committee Member roles is on our website.  Click here to download.  A number of these positions also have assistants in an ex-officio role (ie not on the committee but working with someone who is), so anyone who has experience in any of these areas and is willing and able to help, please make yourself known to a current committee member.

Committee nomination forms are available from our website and office now.

Any other business for which formal notice has been given in accordance with our Rules will be dealt with at the AGM.

Inquiries outside the scope of the reports are best handled by talking to any of the new committee members who will raise your concerns, ideas etc, with the Committee; or you can ask to attend one of the regular monthly committee meetings to raise the matter directly.

If you wish to attend, then reserve the date and enrol in UMAS and we will see you on the day.

The committee nomination forms are available from our website and office now.

The “U3AM 2024 AGM Booklet” will be available on our website from 31 March 2024, and will contain all of the details relating to this important AGM.

If you are eligible, and wish to vote on the motions being put at the AGM, but will not be attending on the day, submit a Proxy Voting form.